Duties: Reporting to the Museum's Business Administrator, the Office Administrative Assistant (OAA) in the Penn Museum's Business Office will provide financial and administrative support to ensure efficient and timely daily operations. The person in this position will process monthly and weekly payroll, maintain salary spreadsheets and payroll files. The OAA will run monthly payroll reports to verify all faculty and staff were paid correctly, will process additional pay requests, complete onboarding for new employees. The OAA will also help to coordinate visa applications for foreign staff, coordinate job postings for staff positions in the Museum. The person in this role will also process financial award packets given to approximately 20 students per year, and will be responsible for payment of tuition, monthly stipend, health insurance, and discretionary funds, either in conjunction with multiple business administrators or directly in the grad funding system. The OAA will also assist with reconciliation of monthly financial reports, as well as sort mail, and maintain the mail room and copier.
Qualifications: A High School Diploma or GED and 3 years to 5 years of experience or equivalent combination of education and experience is required. Associates or Bachelor's degree strongly preferred. Strong computer skills required, specifically in MS Office programs Excel and Word; knowledge of BEN Financials is preferred. Must be detail-oriented and have ability to handle and maintain confidence of sensitive information. Must have excellent organizational skills to manage multiple responsibilities and work both independently and as part of a team. High ethical standards required.
Reference Number: 26-23266
Salary Grade: 024
Employment Type: Non-Exempt
Org: University Museum
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: S-Clerical Financial