Seminar Coordinator

Joliet, Illinois
May 21, 2016
Institution Type
Community College

Job Description: POSITION TITLE:SEMINAR COORDINATOR, LFCOCO-CORD01 STATUS:Full Time DEPARTMENT:Corporate & Community Services DIVISION: Academic Affairs CLASSIFICATION: Exempt UNION: Professional Staff REPORTS TO:Director Corporate & Community Services PLACEMENT:Professional Staff Grade 9 MINIMUM PAY RATE:$54,471 Annually Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. POSITION SUMMARY This position is responsible for developing, maintaining and tracking all non-credit professional development and short-term training programs. This includes the marketing of these program including advertising and public relations activities for all non-credit activities. Research trends to development new curriculum, serve on advisory committees, and the Workforce Boards to initiate new training initiatives. ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES 1.Develop new seminar ideas based on the needs of the workforce in our district and the interests of the district's residents. Interview new instructors for current classes or for possible classes to be presented in the future. Issue "Letters of Agreement" with seminar details including payment, dates, times, location, etc. 2.Schedule fall, spring and summer seminars for the community catalog. Provide dates, times, room numbers, instructors, fees and class descriptions for the catalog and the college's data entry system. Enter additions, changes, and cancellations to the college data base. 3.Design a marketing strategy for each type of seminar and its appropriate target market. Write promotional copy and work with graphic designer to design flyers, brochures and newspaper advertisements. 4.Monitor the daily operations of traffic school clerical operations and supervise the clerical staff in that department. 5.Forecast fiscal year budget line items based upon past statistics and future projections. Request blanket orders for seminar supplies. Calculate the department budget after each quarter of activity. 6.Ensure integrity of the database used to mail out promotional materials. Construct new database groups and maintain existing groups by adding, correcting or deleting line items. 7.Start and monitor seminars to assure quality presentations. Prepare room and technical equipment, observe instructor and forge relationships with customers. Learn from the attendees what other program they may require. 8.Purchase class materials and insure their delivery for the start of the seminar. Approve expenditures for promotional printing, instructor services and class materials in accordance with college procedure. 9.Participate in departmental and collegiate goals and objectives. MINIMUM QUALIFICATIONS 1.Bachelor's Degree in Marketing, Education or related area. 2.Three (3) years related experience. 3.Knowledge of training and development, adult learning, and curriculum design. 4.Strong organizational and project management skills with the ability to coordinate multi-dimensional activities simultaneously; strong marketing orientation. 5.Excellent oral, written and interpersonal communication skills. Good platform and instructional skills. 6.Experience with marketing venues including web-based tools. 7.Evening and/or weekends commensurate with demand. 8.Ability to work well with clients and business customers; must be entrepreneurial, bottom line performance driven, customer focused, and learner centered; able to "sell" and negotiate to achieve mutual goals. 9.Access to transportation for local travel required. PREFERRED QUALIFICATIONS 1.Master's degree. 2.Previous work experience in seminar development and marketing. PHYSICAL DEMANDS 1.Normal office physical demands. 2.Ability to travel between campus locations and to and from community events. WORKING CONDITIONS 1.Duties are performed indoors in the usual office and/or outdoor environment. Application Procedures: "Apply to this Job at" Application Deadline: Open until filled Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.