The University of Montana, a research-oriented, doctorate-granting institution, enrolls more than 14,000 students (including 2000 graduate students) from across the country and around the globe. Surrounded by a stunning landscape, UM is a magnet for top-notch faculty and researchers. THe University recently concluded a capital campaign that raised more than $100 million in private funds for facilities, scholarships and endowed chairs--more than any Montana educational institution has ever acquired in a campaign.
Position Number New
Department: College of Arts and Sciences, Dean’s Office
Closing Date: Screening begins November 8, 2013. Applications received after 11/7 may be considered.
Work Schedule: Full-time, 12 months/year, 1.0 FTE
Union Affiliation: MPEA
Probationary Period: Six months minimum
Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, professional development/wellness program
The Mission of the College of Arts and Sciences is to pursue academic excellence by providing unique educational experiences through integration of the liberal arts, graduate study, and professional training with international and interdisciplinary emphases.
This position coordinates the communications and information management for the Dean’s Office as well as for the overall College; serves an integral role within the CAS Dean’s Office; maintains a spirit of cooperation; and performs as an integral member of a unified team relative to the individual responsibilities and duties of the position as well as the goals and tasks of the Dean’s Office. Communication will encompass managing the CAS website, the newsletters that are produced by the CAS Dean’s Office, and developing a weekly report on College activities. Duties to include tracking information related to academics as well as personnel and financial data; management of the College scholarships; assistance in seeking external funding for College projects; and eventual oversight of a new College Institute.
This position requires incumbent to develop working knowledge of university policies and procedures; Microsoft Access, Adobe design software; working knowledge of InfoGriz and Banner; ability to coordinate the communication for the Dean’s Office; manage information and generate reports as needed; proactively monitor a series of ongoing processes and report to others about them in an organized and coherent manner; create and cultivate positive working relationships and communication with academic departments and other UM administrative offices; develop working knowledge and ability to administer and manage the scholarships awarded by the College; working knowledge to assist in proposal writing for extramural funding for College projects; ability to assist with correspondence and quantitative analysis; ability to research and compile information and check accuracy of facts and figures; assist in the creation of the Humanities Institute; eventually provide administrative structure for the Humanities Institute; develop working knowledge of Humanities Institute; and assist the Dean in daily operations of the College as needed.
- Excellent written and spoken communication skills
- Aptitude and appreciation of high standards in writing, copy-editing, and proofreading activities
- Willingness to seek further instruction in order to produce quality output
- Ability to work independently
- Ability to manage multiple priorities simultaneously, synthesize information, and deliver it in suitable formats in a timely manner, while ensuring accuracy in all aspects of responsibilities
- Ability to work efficiently and reliably under stress
- Proficiency in the use of personal computers, office equipment, and related word processing, spreadsheet, presentation, scheduling and database software (Microsoft Word, Excel, and Outlook) and ability to learn new software
- Ability to competently carry out administrative tasks and serve on campus-wide committees as assigned
- Ability to serve as liaison to other campus offices
- Knowledge of or ability to learn University procedures and policies
- Knowledge of or ability to learn InfoGriz and Banner
- Ability to respect and maintain a confidential environment as well as handling all aspects of the position with discretion
- Maintain professional standards and work with others across campus to provide an atmosphere conducive to implementing the mission of the College of Arts and Sciences
- Display diligence in completing tasks in an orderly, organized, timely manner
- File, organize and disseminate documents as needed
- Bachelor’s degree and three (3) years of experience in commination and/or data management or equivalent combination of education and experience.
HOW TO APPLY
Applicants are required to submit the following materials online via "New Resume/CV" button below. Step 5 "Attachments" in the online application process is where you may upload additional materials. Only five (5) attachments are allowed per application. Please combine documents accordingly.
- Letter of Interest – please also address the stated required skills for the position
- Detailed resume listing education and describing work experience
- Names and contact information for three (3) professional references
Criminal Background Investigation is required prior to Offer of Employment
In accordance with University regulations, finalists for this position will be subject to criminal background investigations.
Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request.
As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.
References. *References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing. Individual hiring departments at UM-M may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility. All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).