About The Unit:
Unit Job Summary: Develops and administers the Study Abroad administrative budget and the individual program budgets, including the development and projection of budgetary information from site agents and program coordinators. In consultation with the Director, decides funding requests from faculty and on-site personnel and sets program fees. Processes payments, approves GEMS reports and communicates with Financial Services. Communicates with faculty regarding travel, per diem and reimbursements. Responsible for the oversight and management of the Summer International Travel Grant program. Works closely with the Director on strategic initiatives, including program development. Coordinates Study Abroad programs as assigned and represents the office in program consortia as assigned. Leads training sessions and develops materials for graduate program assistants. Oversees the organization of information and information systems in the Study Abroad office, including the design and function of the website and online applications. Prepares reports, publications and drafts position descriptions for staff members. Supervises two staff members and participates on hiring committees. Represents Study Abroad to high-level internal and external constituencies. Develops and leads public presentations. Responsible for keeping abreast of breaking news regarding events in locations where University of Chicago undergraduates are present and for providing information to the Director to assist with their safety. Conducts Travel Warning meetings and participates on the Study Abroad Risk and Security Assessment Committee. Primary liaison for external agents and various on-campus offices, including Risk Management, Registrar and Bursar. Manages the daily flow of work in the study abroad office. The Associate Director is in charge of the Study Abroad office when the Associate Dean is away. This is a 12-month position and requires the ability to travel domestically and internationally.
Unit Education: M.A. degree required, Ph.D. preferred.
Unit Experience: At least 3 years work experience in higher education required. International experience required. Budgetary experience strongly preferred. Supervisory experience preferred. Experience with risk and security considerations in an international setting strongly preferred.
Unit Job Function Competencies: The Associate Director of Study Abroad must keep a holistic view of international education as a constituent part of the College. Strong writing, editing, and presentation skills; ability to train and supervise staff. Ability to establish good working relationships. Strong computer skills (including Excel) and organizational abilities. Experience with Filemaker Pro and facility with a relational database strongly preferred. Prefer proficiency in at least one major foreign language and international work or study.
Ability to understand, analyze, and report on statistical data for use in making academic and financial decisions. Ability to manage several tasks concurrently in the face of constant interruptions. Ability to meet deadlines and respond to needs in a timely fashion. This position combines responsibilities that require independent judgment and autonomous decision-making.
Must stay alert through sometimes stressful workdays, must be able to sit for long periods of the day, working at a computer. Able to travel. Must be able to handle thick files and, occasionally, lift and carry boxes of files or promotional materials.