Requisition Number: 201300284S
Department: Alumni Relations
Full Time Part Time: Full Time
Educational Experience Requirement: Bachelor's Degree in Business, Marketing, Communications or related field. Three years of experience in one or more of the following areas: fund raising, sales, corporate relations or special events. Knowledge of Sam Houston State activities, policies, and university procedures would be helpful. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature and Purpose of Position: Provide leadership and direction for the organization, growth and development of regional alumni clubs and constituent-based alumni programming. Identify, recruit, train and motivate volunteers to provide leadership for sustaining programs in support of the university's strategic alumni relations goals and objectives.
Primary Responsibilities: Effectively schedule, implement and manage multiple projects, meetings and events. Develop and implement volunteer training, support material and recognition programs. Design programs that will support alumni membership, sponsorships and engagement with the Alumni Association. Work closely with deans and department heads on constituent-based alumni programming, both on campus and in club area. Coordinate with development and admission staff to encourage alumni participation in the Annual Fund and student recruitment respectively. Work cooperatively with university and system officials on alumni legislative advocacy programs. Develop annual strategic plan to add new alumni clubs and constituent-based alumni programs and to strengthen existing ones, establishing agreed upon performance indicators with which to measure effectiveness. Alumni clubs planning, participation and recruitment, to include: primarily responsible for the establishment, maintenance, growth and development of regionally based alumni clubs and constituent-based chapters. Develop and execute an annual plan for club and chapter board and general meetings. Identify, recruit, train and motivate volunteer leadership. Work with marketing to design creative collateral material to support volunteer leaders and to promote the program. Oversee a database of volunteers and prospective leaders. Maintain relationship and work closely with the assistant director for alumni membership and marketing to increase financial support through memberships and sponsorships. Meet with each club and chapter president once quarterly, including two meetings of groups' board of directors. Maintain monthly individualized communication with each club and chapter president. Ensure club and chapter meetings; minutes or notes, together with a current listing of groups' board, are maintained on file in the alumni office. Handle other duties and responsibilities as may be assigned by the director of alumni relations. Performs other related duties as assigned.
Other Specifications: Position requires excellent verbal and written communication skills. Must be an effective public speaker and work collaboratively and congenially with faculty, staff, students and alumni to achieve mutually beneficial objectives. The ability to manage multiple projects and assignments in support of the director and volunteer leaders is required. Must possess excellent interpersonal skills with a high level of professionalism. Must have the ability to accomplish projects with little supervision and to meet deadlines as scheduled. A commitment to customer service and high standards for quality work is required. Must have the ability to proficiently use the latest versions of Microsoft Word, Excel, PowerPoint, and mail merge; as well as email and the use of social media in the performance of duties. This position will require a flexible work schedule, to include early mornings, evenings, weekends, some overnight travel and occasional holidays. Position duties include travel, therefore, a valid Texas driver license and reliable transportation is required. Position will at times include operating a university vehicle, therefore, a driving record acceptable to the University's insurance carrier is required.