Associate Director of Events Management
College Relations
Smith College
Smith College is accepting applications for an Associate Director of Events Management. In close coordination with the Director of Events Management, advise on and plan all aspects of high-visibility, high-impact events on and off Smith’s campus. Manage the service needs for these events by coordinating with service-providing departments across campus or on-site vendors for off-campus events. Oversee the existing budgets for assigned events and, where appropriate, design, propose and manage new budgets to support expanded programming. Manage the implementation of existing college guidelines and policies to events both on- and off-campus to ensure a consistently high level of quality that best represents Smith College’s strategic vision. In consultation with the Director of Events Management, help develop strategic opportunities for the growth of the events management office.
DUTIES AND RESPONSIBILITIES
Direct the concept, budget planning, and oversight of existing events ranging from off-campus campaign events to on-campus gatherings such as Rally Day, Ivy Day and Commencement. Consult with members of the Smith community, including faculty, staff and administration, to ensure consistently high quality and a full representation of Smith’s stakeholders in the planning process.
Create new programming that showcases the strengths of the Smith community and the college’s strategic and fundraising priorities. Manage the execution of that programming and review its effectiveness for future implementation.
Work with outside vendors concerning the provision of services for events, including negotiating contracts, hotel and travel accommodations, and overseeing activities to ensure that services are fulfilled.
Assist and represent the Director of Events Management in high-level planning meetings and committees convened for the oversight of major events. Supervise the Events and Scheduling System Administrator. In coordination with the Director of Events Management, help examine existing reporting structure and policies within the department for strategic growth opportunities. Other duties as assigned in support of the college’s priorities.
MINIMUM QUALIFICATIONS
Education/Experience: Bachelor’s degree and/or five to seven years of experience in higher education administration with emphasis on events management, or equivalent experience in professional events management.
Skills: Excellent organizational, interpersonal and communication skills; strong attention to detail and accuracy; good judgment, discretion and the ability to interact with diverse constituencies; ability to manage multiple tasks simultaneously. Familiarity with event scheduling, budgeting, supervisory experience and program management is desirable.
Review of applications will begin immediately. To be considered for this position, apply on-line at http://jobs.smith.edu/postings/3745 [4]
Smith College is an equal opportunity employer encouraging excellence through diversity.