Under the direction of the Office of the Chancellor and Executive Vice Chancellor (EVC), the Assistant serves as the communications liaison to units within the Chancellor's Office, Chancellor's Communications Service (CCS), as well as External Affairs. Receives, analyzes, and assigns information/communication requests, to appropriate units; researches and prepares briefing materials for the Chancellor, the EVC, and other executive staff as assigned; on behalf of the office of the EVC, interacts with senior executives from Office of the President; and tracks ongoing projects. Part of staff team responsible for the development, organization, and administration of all matters pertaining to the Chancellor's and EVC Office and schedule. Manages and prioritizes the flow of information, communications and demands on the EVC and Chancellor's time and resources from constituents and stakeholders within and without the university. Must develop and sustain working relationships with a wide range of constituents. Serves as administrative team with the executive assistants for the Chancellor and EVC for scheduling and office administration.
Qualifications
Required:
• Demonstrated analytical and comprehension skills in reviewing the full range of communications to an executive office.
• High level of writing skill to generate executive level correspondence, briefing materials and other documents to final form, applying appropriate grammar, sentence structure and context.
• Strong knowledge of Microsoft Word, Excel and PowerPoint for generating written material in appropriate format.
• Strong interpersonal skills for answering telephones and meeting with multiple constituencies.
• Ability to research administrative and higher education topics. Skill in writing concise and accurate summaries of research material.
• Demonstrated ability to meet deadlines in generating work product.
• Demonstrated skill in scheduling multiple participants for meetings. High level of skill in using functions of Microsoft Outlook.
• Demonstrated ability to manage the full range of administrative logistics.
• High level of ability to work collaboratively in an environment of priority projects.
• Skill in tracking activities using electronic and other methods. Ability to communicate clearly with other staff about work product.
• Ability to multitask and set priorities based on unit needs.
• Superior organizational and time management skills.
• Ability to work proactively, with sound judgment by anticipating probable outcomes and with work ambiguous or undefined information.
• Ability to work in demanding situations while maintaining a strong customer focus.
• Ability to work a flexible schedule when necessary, to oversee unanticipated urgent matters to completion. During peak workload periods or during special projects, position requires the ability to work additional hours to meet deadlines.
Preferred:
• Familiarity with logistical support elements of special events including catering, on-site management, printed material design, production, mailing, registration, parking, etc.
Full information concerning the job qualifications are listed on the official UCLA job posting.
How to Apply:
Qualified applicants may apply for this position using the UCLA Career Opportunities website. Go to https://hr.mycareer.ucla.edu [4] and search for Requisition 18347.
Alternatively, you may click or copy/paste the following link into your browsers address bar:
UCLA is an Equal Opportunity/Affirmative Action Employer