Senior Accounting Manager
Reports to: Consulting Chief Financial Officer
Salary: Dependent on Experience
Purpose of the position:
This position will perform many, if not all, of the professional accounting duties required for Claremont Lincoln University (“University”). The position will require professional, competent and up-to-date knowledge of generally accepted accounting principles, fund accounting, non-profit reporting requirements, the Internal Revenue Service (“IRS”) Form 990, Return of Organization Exempt from Income Tax, and applicable state and federal laws and regulations for a non-profit, private university.
• Decision-making is governed by University policy and legal requirements, but some interpretational latitude may exist.
• This position is accountable for accurate University financial recording and reporting.
• In addition to primarily serving the University, the Senior Accounting Manager will support the Office of Administration and Finance of Claremont School of Theology (“School”) with the prior approval of the University Consulting Chief Financial Officer (“CFO”), when time and responsibilities permit. Similarly, the School’s Office of Administration and Finance will support the University’s Finance area
with the prior approval of the School’s Chief Financial Officer, when time and responsibilities permit.
• Ensure that any receipt or disbursement is properly documented, coded, processed and filed for the University in accordance with applicable University policies and any applicable donor intent. Target processing goals have been set and are to be met more than 90 percent of the time.
• Ensure that a vendor master list is created to facilitate IRS Form 1099-MISC, Miscellaneous Income, compliance and to ensure the calendar year-end 1099 process is completed accurately and timely.
• Lead process for month-end closing of the University financial system, coordinating with the CFO and ensuring that each month is closed within five business days.
• Ensure that all University monthly and month-end processes are completed on time, including the monthly preparation, analysis and update of all annual audit schedules.
• Prepare the monthly University financial statements within ten business days of the month-end being reported.
• Establish, gain approval, follow and update a monthly University financial calendar of events.
• Perform fiscal year-end closing of the University financial system within the month of July; the University's fiscal year-end is June 30th.
• Prepare annual University financial statements and footnotes for the University's independent accountants.
• Prepare all necessary University tax forms for filing/distribution or ensure that all such forms are prepared and filed/distributed – i.e., property tax, 1099, 990, etc.
• Analyze existing procedures for any opportunity to improve efficiency, accuracy and automation; making recommendations and aiding with implementation of approved recommendations.
• Prepare ad hoc reports as needed for management and other end users.
• Work with existing and any new computer system to ensure efficiency and reporting quality, including the designing, creating and testing of new reports within any existing and any new computer system.
• Work closely with any customer to maintain excellent communication with the customer and among all team members from the University, the School and/or the consortium.
• Monitor processes to ensure that all processes are working together, that the workloads are fairly distributed, and that all deadlines are met.
• Aid in the development of policies, procedures and desk instructions and in the creation and maintenance of a University Finance and Accounting Manual, including University Financial Operating Standards.
• Performs other duties as assigned.
Minimum Education and Experience:
• Bachelor's degree in Accounting is required; advanced degree in Accounting or a Business field is preferred.
• CPA certification is preferred.
• A minimum of seven years of accounting experience is required and that experience should be reflected by having performed most, if not
all, of the Responsibilities of this Position Description.
• Work experience must show the ability to handle a progressive growth of responsibilities.
• Work history must include non-profit and/or private university accounting and/or auditing experience.
Knowledge, Skills, Abilities:
The Senior Accounting Manager:
• Understands the University philosophy and mission.
• Demonstrates a high degree of professionalism and independence, and exercises discretion and confidentiality with a wide variety of complex issues on behalf of the University and its donors and business partners.
• Possesses exceptional oral, written, interpersonal and communications skills.
• Maintains high level of effectiveness and excellent customer service skills in different situations with varying people, tasks and responsibilities in a culturally diverse environment.
• Demonstrates ability to take initiative and follow-through, providing appropriate attention to details and functioning in a well organized and time sensitive manner with a team spirit.
• Demonstrates experience in handling demands and requirements of senior-level or executive management in a non-profit, private university setting.
• Deals with multiple issues simultaneously.
• Maintains effective working relationship with all constituents.
• Demonstrates knowledge of accounting principles, practices and procedures.
• Is experienced with investments and reconciling bank accounts.
• Is experienced with spreadsheets, word processing and other computer applications, especially those applicable to the University and the School.
• Is experienced with financial accounting software, especially those applicable to the University and the School.
• Manages projects by enlisting the aid of individuals from throughout the University, the School and any consortium partner.
Claremont Lincoln University is an Affirmative Action/Equal Opportunity Employer.
Application deadline 1/24/2013.
Please send resumes to Claremont Lincoln University, Human Resources Office, 1325 N. College Ave., Claremont, CA 91711; e-mail: firstname.lastname@example.org  or fax 909-626-7062.