STARS Requisition number 19960BR
Department Neurology
University Job Title Operations Manager 2
Posting Position Title Finance & Administrative, Manager
Bargaining Unit None
Job Category Managerial & Professional
Type of Employment Full Time
Duration Type Regular
Salary Grade M6
Work Location Medical School Campus
Worksite Address SML L-200
Work Week Standard - 37.5 hrs (M-F, 8:30-5:00)
Position Focus: Reporting to the Lead Administrator with additional responsibility to the chairs of Neurosurgery and Neurology, this position will assist in identifying, mobilizing and ensuring that the department's faculty and staff receive high quality financial/administrative support in a manner compliant with University policies and procedures. In collaboration with the lead administrator this individual will direct, plan and manage the comprehensive business affairs of the department, including management and analysis of departmental budgets, program development, information systems, staff training and development, facilities management and regulatory compliance. In addition, this position will be partially supported by the Department of Surgery and perhaps other clinical departments within YSM, with the specific aim of leading the development of clinical financial management system and tools that may be applied consistently across the clinical practice and modifiable to the demands of the individual areas, described under Essential Duties.
Department URL Address: Click here for more information [3]
Principal Responsibilities
1. Administrative Services Manager: Provides efficient and effective delivery and integration of all administrative services (academic, financial, research and/or clinical) for which (s)he is accountable. Serves as the unit's point of contact to/from service providers (e.g. Facilities, HR, IT, Procurement, Student Services and Faculty Affairs), ensuring that providers are apprised of unit needs and relevant information, and taking action where needed. Monitors the adequacy of service delivered by outside providers. Escalates issues or concerns related to administrative and operational services to the LA.
2. Financial Analyst and Manager: Partners with the LA to build financial plans for the unit. Provides comprehensive financial information, analysis and reporting to monitor and evaluate the application of the unit's financial resources, e.g. performance against budget. Recommends adjustments and takes action as appropriate. Oversees daily financial monitoring and authorizes transactions per policy. Provides support to unit's Dean/Director/Chair for financial inquiries. Identifies available financial resources (current/future), and recommends how to deploy efficiently to support unit objectives. Prepares all funds budgets, including gathering historical information, providing analysis and quality control. Helps the unit, including faculty, research and analyze funding challenges and opportunities and presents possible options with LA.
3. Risk Manager: Implements and maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Takes corrective action in order to protect Yale's assets, resources, information and reputation. Identifies, communicates, and addresses issues/concerns in a timely and appropriate manner. Ensures all faculty and staff are knowledgeable of the regulations, polices, procedures and Yale requirements as they pertain to their scope of activity. Escalates issues to the LA as appropriate.
4. University Citizen: Connects the unit and University through communication, alignment of priorities, implementation of initiatives, and active engagement in University administrative priorities. Engages in initiatives generated by the LA and the University. Represents unit needs, challenges, and opportunities at the LA and/or University level. Creates opportunities to enhance the image and value of the unit. Shares knowledge and best practices with others.
5. Talent Manager and Developer: Utilizes effective practices for attracting, retaining, and developing high quality Business Office talent and other unit non-faculty personnel as assigned. Works with HR partners to participate in selection, performance management and career development processes, as well as to address employee relations issues in line with University guidelines and contractual agreements.
Partners with the LA in the assessment of current unit non-faculty personnel and future talent needs. Makes recommendations for the movement of administrative talent and the development of Business Operations staff. Cultivates a diversity of backgrounds and perspectives in the unit.
6. Strategic Resource: Partners with the LA (and, when appropriate, with the Dean/Director/Chair) to shape the unit's administrative and operational priorities and support strategic planning process. Translates unit strategy into actions. Recommends resources needed to achieve short-term and long-term goals and identifies any factors that may impact the unit's ability to successfully meet its mission and goals. Assesses level of financial and non-financial resources available for the unit to achieve its goals, e.g., funding, space, technology, staff capabilities and capacity. Recognizes and raises potential issues, ideas and solutions to LA.
Required Education and Experience
Minimum of a Bachelor's Degree.
Five years of related work experience including demonstrated leadership, project management and/or supervisory experience; or an equivalent combination of education and experience.
Thorough working knowledge of accounting, financial reporting and analysis, preferred: fund accounting.
Experience preparing budgets, forecasts and financial plans; experience integrating multiple and complex pieces of financial information to identify themes, trends, and issues.
Demonstrated experience in managing relationships and influencing outcomes.
Demonstrated creativity and effectiveness in a complex organization.
Required Skill/Ability 1: Well-developed managerial, decision-making, planning, organizational, problem-resolution and leadership skills.
Required Skill/Ability 2: Demonstrated ability to manage people on a day-to-day basis and inspire a high level of commitment and performance.
Required Skill/Ability 3: Demonstrated ability to manage time and resources effectively, measure and monitor progress and redirect efforts as needed.
Required Skill/Ability 4: Demonstrated proficiency in Excel and experience with database management.
Required Skill/Ability 5: Excellent written and oral communication skills. Ability to adapt communication style to address the needs of individuals at all levels throughout the University. Ability to negotiate skillfully with both internal and external constituents.
Preferred Education, Experience and Skills: MBA or an advanced degree. Six years of experience in an administrative/supervisory capacity or an equivalent combination of education and experience.
Thorough working knowledge of finance, fund accounting and financial reporting analysis.
Weekend Hours Required? No
Evening Hours Required? No
Drug Screen No
Health Screening No
Background Check Requirements All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. All offers are contingent on successful completion of a background check. Please visit www.yale.edu/hronline/careers/screening/faqs.html [4] for additional information on the background check requirements and process.
Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
Yale University is an affirmative action/equal opportunity employer. Yale values diversity in its faculty, staff, and students and strongly encourages applications from women and members of underrepresented minority groups.