Saint Mary's College of California
Administrative Assistant III - Liberal and Civic Studies
Closing Date/Time: Mon. 01/21/13 11:59 PM Pacific Time
Salary: Depends on Qualifications
Job Type: Part-time
Location: Main Campus, 1928 Saint Mary's Road, Moraga, CA 94556, California
Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.
As a comprehensive and independent institution, Saint Mary’s offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary’s reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.
Reporting and providing direct organizational support to the Program Director, the Assistant to the Program Director position works independently on assignments and projects that vary in levels of complexity as follows:
1. Independently ensure that the Liberal & Civic Studies Program office operates efficiently and productively, including: coordinating student academic activities and events, assisting Program Director with a broad range of tasks and projects related to implementing critical structural and curricular changes in the L&CS Program, calendaring Program meetings and events, maintaining Program records and files, monitoring operations budget, and processing check requests and expense reports.
2. Serve as primary point of contact for L&CS students, interact cooperatively and effectively with Liberal & Civic Studies faculty, members of the Program's Advisory Board, as well as recording proceedings at Program and L&CS Advisory Board meetings.
3. Responsible for maintaining currency of all student electronic and hard copy lists and files, serving as contact person for interested applicants, answering inquiries from prospective students, and notifying students relative to academic compliance and other necessary correspondence to students.
4. Exhibit ability to establish priorities and provide excellent and timely customer service with attention to detail.
5. Demonstrate ability to function and perform in a dynamic environment with flexibility and creativity, display calm demeanor under pressure, and maintain confidentiality when required.
6. Work in a highly collaborative and culturally diverse environment and develop effective relationships within the Program, School of Liberal Arts, and with other areas of the College, attends workshops and meetings consistent with professional development, as well as ongoing College training programs in order to meet the demands of the position.
7. Perform other administrative tasks, including ordering supplies and equipment, managing requests for major printing projects, distributing mail, maintaining photocopier, and ordering photocopier supplies.
8. Other assignments and projects as assigned by Program Director.
Experience and Qualifications:
High School diploma required; A.A. Degree desired; B.A. Degree preferred.
Minimum five years of increasingly responsible administrative experience; experience in higher education environment desired.
Outstanding computer skills required (Microsoft Office applications, Moodle, Google Docs, and other tools). Training will be provided, where necessary.
Please apply on-line at:
1) Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College
2) A resume
3) The name and contact information for three (3) professional references.
Candidates who become finalists will be expected to sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.
Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, and the Campus Sex Crimes Prevention Act
Notification with regard to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, and the Campus Sex Crimes Prevention Act.
As provided by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, Saint Mary’s College of California through its Department of Public Safety, annually provides notice and makes available copies of the Annual Security Report, to the campus community, prospective students, employees and the public. Each Security Report includes statistics for the past three years concerning crimes and incidents (whether they occurred on campus, in off-campus building and property owned or controlled by the College, or on public property adjacent to campus) reported to campus security authorities. Each Security Report also provides campus policies and practices concerning security – how to report sexual assaults and other crimes, crime prevention efforts, policies/laws governing alcohol and drugs, victims’ assistance programs, student discipline, college resources, and other matters. The Security Report is publicly available electronically or hard copy in the following ways: electronically:http://www.stmarysca.edu/about/safety/02report.pdf;  in person: Department of Public Safety, Administrative Office, Assumption Hall: or by or by Mail or Telephone Request: Department of Public Safety, P.O. Box 3111, Moraga, CA 94575-3111 (925) 631-4052.