SUPERVISOR, HUMAN RESOURCES

Pasadena City College

SUPERVISOR, HUMAN RESOURCES
HUMAN RESOURCES
100% - 12 Months
#020

THIS IS AN EXEMPT POSITION NOT SUBJECT TO OVERTIME OR DIFFERENTIAL PAY.
Compensation is competitive and commensurate with background and experience. Work Schedule: Monday through Friday, 40 hours per week

The final date to submit the District application and all supporting documents to Human Resources is Friday, January 4, 2013 by 12:30 p.m.

BASIC FUNCTION
Under the general direction of the Executive Director of Human Resources, the incumbent will plan, manage, evaluate and oversee the work of technical and administrative HR staff; perform a variety of highly responsible professional, technical and analytical activities in support of the District’s HR management programs, including recruitment and selection, classification and compensation; employee and labor relations; and other duties as assigned.

ESSENTIAL DUTIES
• Plans, organizes, manages and evaluates the work of assigned staff; with staff, develops, implements and monitors work plans to achieve assigned goals and objectives; contributes to development of and monitoring of performance against the annual department budget; participates in developing, implementing and evaluating work programs, plans, processes, systems and procedures to achieve department and District goals, objectives and performance measures consistent with the District 's quality and service expectations.
• Plans and evaluates the performance of assigned staff; establishes performance requirements and personal development targets; regularly monitors performance and provides coaching for performance improvement and development; recommends compensation and provides other rewards to recognize performance; subject to management concurrence, takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with the District’s classified human resources policies and labor contract provisions.
• Provides day-to-day leadership and works with staff to ensure a high performance, customer service oriented work environment which supports achieving District objectives and service expectations; provides leadership and participates in programs and activities that promote a positive employee relations environment.
• Plans, coordinates, implements and manages the District’s recruitment programs; supervises and oversees application screening and examination planning processes; determines recruitment strategies and posts job announcements in a variety of locations/media; develops written, performance and oral panel examinations in consultation with the hiring authority; and approves and revises interview questions to comply with equal employment opportunity regulations and the job classification.
• Conducts classification studies for new and existing classifications; reviews and prepares new or modified class specifications; recommends the classification of new or modified positions, classes and class series; designs and conducts salary surveys; and recommends salary placement for new or existing classifications.
• Prepares a variety of recommendations and back-up material for Board of Trustee approval, including but not limited to: classification and allocations of new positions; advanced salary placement; out-of- class assignments; increase in assignment; interim appointments and the establishment of new classifications, or revisions to current.
• Acts in the absence of the Director of Human Resources.
• Administers and maintains the District’s applicant tracking system; trains staff on system use and operation; directs and works with multiple databases to develop, store and retrieve data as required.
• Provides professional and technical advice and counsel to District managers, administrators, supervisors and employees on HR issues; confers with and interprets and explains federal and state human resources rules and regulations and District policies, procedures and bargaining unit contracts.

KNOWLEDGE AND ABILITIES

Knowledge of:
• Theory, principles, practices and techniques of public human resources administration, including position employee and labor relations, classification, salary administration, recruitment, examination and selection.
• Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility, including but not limited to the Education Code, Title V, Section 504, Rehabilitation Act, ADA, FEHA, EEOC and FEHC as well as other relevant statutes.
• District human resources policies and procedures and labor contract provisions.
• District organization, operations, policies and objectives and applicable legal requirements such as the Brown Act.
• Classified and academic bargaining agreements.
• Research methods and data analysis techniques.
• Principles and practices of sound business communication.
• Office administration practices and procedures, including recordkeeping and filing of records and files. Procedures and codes used to access and enter data in the District’s HRIS system.
• Standard business software, including word processing and spreadsheet programs.
• Principles and practices of effective management and supervision.
• Applicable laws, codes, regulations, policies and procedures.
• Interpersonal skills using tact, patience and courtesy.

Ability to:
• Supervise and evaluate the performance of assigned personnel.
• Provide consultation concerning human resources operations, standards, requirements, practices and procedures.
• Assure proper and timely resolution of personnel issues and conflicts.
• Communicate effectively both orally and in writing.
• Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a computer and assigned office equipment.
• Analyze situations accurately and adopt an effective course of action.
• Meet schedules and time lines.
• Work independently with little direction.
• Prepare comprehensive narrative and statistical reports.
• Direct the maintenance of a variety of reports, records and files related to assigned activities.

EDUCATION AND EXPERIENCE
A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from a four- year college or university with a Bachelor’s degree in human resources, business administration, public administration, psychology or related field and five years increasingly responsible professional human resources experience in either a lead or supervisory capacity in Human Resources.

Please note: Clerical experience in support of an HR/personnel function as described above and lead/supervisory experience not related to fundamental components of a structured HR/Personnel department is not considered qualifying experience.

LICENSES AND OTHER REQUIREMENTS
The incumbent must have the ability to get to a variety of locations. This is usually accomplished by driving a vehicle to said locations. If operating a vehicle, the ability to secure and maintain a valid California driver’s license is required.

WORKING CONDITIONS Environment:
Office environment.

Physical Demands:
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Sitting for extended periods of time.
Hearing and speaking to exchange information and make presentations.
Reasonable accommodation shall be provided as required.

EXEMPT POSITION
This is an exempt position, not subject to overtime pay. Management positions earn 22 vacation days per fiscal year.

SALARY AND BENEFITS
Compensation is competitive and commensurate with background and experience.
Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life insurance for the employee. Sixteen (16) paid holidays per fiscal year.

APPLICATION PROCEDURES
A DISTRICT application form, cover letter, resume and transcripts are required and must reach Human Resources by 12:30 p.m. on Friday, January 4, 2013. A postmark is not acceptable for this purpose. Applications or supporting documents cannot be submitted electronically or by FAX transmission.

To access application materials online, please visit our Web site: http://www.pasadena.edu [4]. Or, to request the District application by telephone, call 626.585.7257.

The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications does not assure the candidate an interview. It is therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.

Applications MUST include all items listed below:
1. Official District application form
2. Cover letter
3. Professional Resume
4. Transcripts in support of a conferred bachelor’s degree (official copies are required).

Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.

Note: After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

All supporting documentation should include position name and/or position number. All materials submitted are for this position only and become the property of the District. Materials, including USB flash drives, compact disks and slides will NOT be returned, copied or considered for other openings.

Mail District application and supporting documents to:
Human Resources (C204)
Pasadena City College
1570 East Colorado Boulevard
Pasadena, CA 91106

MISSION
The mission of Pasadena City College is to provide a high quality, academically robust learning environment that encourages, supports and facilitates student learning and success. The College provides an academically rigorous and comprehensive curriculum for students pursuing educational and career goals as well as learning opportunities designed for individual development. The College is committed to providing access to higher education for members of the diverse communities within the District service area and to offering courses, programs, and other activities to enhance the economic conditions and the quality of life in these communities.

At Pasadena City College we serve our students by:
• Providing courses and programs, in a variety of instructional modalities, which reflect academic excellence and professional integrity
• Fostering a dynamic and creative learning environment that is technologically, intellectually and culturally stimulating
• Challenging our students to participate fully in the learning process and encouraging them to be responsible for their own academic success
• Respecting them as individuals who may require diverse and flexible learning opportunities
• Supporting organizational practices that facilitate student progress towards their goals
• Encouraging and supporting continuous learning and professional development in those who serve our students: faculty, staff, managers, and administrators.

INSTITUTIONAL CORE VALUES
As an institution committed to successful student learning in an environment of intellectual freedom, Pasadena City College is guided by the following essential, enduring and shared values:

• A Passion for Learning
We recognize that each one of us will always be a member of the community of learners.

• A Commitment to Integrity
We recognize that ethical behavior is a personal, institutional and societal responsibility.

• An Appreciation for Diversity
We recognize that a diverse community of learners enriches our educational environment.

• A Respect for Collegiality
We recognize that it takes the talents, skills and efforts of the entire campus community, as well as the participation of the broader community, to support our students in their pursuit of learning.

• A Recognition of Our Heritage or Excellence
We recognize that we draw upon the college’s rich tradition of excellence and innovation in upholding the highest standard of quality for the services we provide to our students and community.

ADDITIONAL INFORMATION
The Immigration Reform & Control Act of 1987, Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. This requirement applies to both United States citizens and aliens. Individuals who are unwilling/unable to fulfill this requirement will not be employed.

Applicants must be available for interviews at Pasadena City College at no cost to the District.

The application/interview process may involve speaking, reading, writing, and answering questions or other test- taking procedures. If you believe you may need reasonable accommodation to perform any of these tasks, need to inquire as to the specific nature of the tasks, or to assure physical access to the interview site, please contact Human Resources at 626.585.7388 and ask for the individual responsible for the scheduling and monitoring of employment interviews.

The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.

Crime awareness and campus security information are available from Campus Police and Safety. (Public Law 101- 542)

The Board of Trustees reserves the right to extend time limits or reinstate the search process at any time. The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Human Resources office.

Equal Opportunity, Title IX, Section 504 Employer




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