As one of America's finest universities, UCLA has a tradition of advancing higher education and the common good through excellence in scholarship, research and public service. UCLA is California's largest university and a model for public institutions of higher education. Academic excellence, faculty distinction and a comprehensive curriculum are hallmarks of the UCLA experience. The university is an educational and architectural landmark in Los Angeles, attracting thousands of visitors and scholars each year.
The UCLA Office of Environment, Health & Safety (EH&S) has an outstanding career opportunity for an Office Manager.
Under the general supervision of the Chief Administrative Officer, act as Office Manager and be responsible for various projects, and provide analytical and technical support to the department. Initiate and prioritize major projects such as the Departmental Quarterly Metrics Review, database creation, technical and/or grant writing and document editing. Design, create and maintain departmental forms, documentation and executive level presentation to assure consistency in format. Gather and analyze data that will be used in response to requests for information from all levels of customers including attorneys, government agencies and campus departments. Personnel: Update and edit job descriptions; submit requisitions; process new hires; create advertising for recruitment; oversee equipment inventory; oversee A/P; establish and maintain maintenance agreements; and directly supervise Administrative Assistant III, limited and work-study support staff.
Qualifications
•Demonstrated ability to initiate and implement programmatic tasks, independently organize, prioritize, and complete work in a timely manner despite competing demands, other deadlines, and changing circumstances.
•Demonstrated analytical and organizational skills to effectively manage the multiple, large, and complex issues that arise when working with several departments, committees, Deans, Directors, Department Chairs, Administrative Officers, and their staff.
•Detailed knowledge of Microsoft Office including Word, Excel, PowerPoint, Project, Visio, and Access.
•Working knowledge of human resources management.
•Basic accounting/bookkeeping skills in order to process A/P, create purchase orders, etc.
•Bachelor's degree in a related field and four years related work experience or a combination of equivalent experience and education. Advanced Degree (Master's) preferred.
Full information concerning the job qualifications are listed on the official UCLA job posting.
Benefits
UCLA offers a comprehensive benefits package, including vacation and sick leave accrual; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan; various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, the University Credit Union, and much more!
Application Instructions
To view the full description and to apply, please visit the UCLA Career Opportunities website at https://hr.mycareer.ucla.edu/ [4] and search for Requisition 18111. Alternatively, you may click or copy/paste the following link into your browsers address bar:
hr.mycareer.ucla.edu/applicants/Central?quickFind=60814
UCLA is an Equal Opportunity / Affirmative Action Employer