Grants Administrator

Northeastern University

Grants Administrator

Requisition Number: STFR000711

Division/College: Bouve College of Health Sciences

FT/PT: Full Time

Grade: 10

Position Summary:

The Department of Health Sciences Grants Administrator will report to the Chair of the Department of Health Sciences for responsibilities related to grants management. All work responsibilities are in the Department of Health Sciences in the School of Health Professions, Bouvé College of Health Sciences.

The duties as Grants Administrator will include assisting with the preparation of grants for submission (pre-award) to NIH, NSF and any other agencies or foundations, and assistance with post-award management of grants, including preparation and management of sub-contracts, ordering and monitoring of budgets, and preparation and submission of timely reports to funding agencies, closeouts and no-cost extensions. Support of the Grants Administrator at the College and University levels will be available. This position is the main liaison between the faculty and the higher administrative levels.

The duties as Grants Administrator will include:

- Maintenance and updating of department “boiler plate” materials for inclusion in grants, including resources and biosketches/CVs.

- Assistance with development of budgets, budget justifications, letters of support,and scope of work

- Checking requirements for submission and ensuring compliance

- Processing post-award orders, invoices, consulting and/or sub-contracts

- Monitoring/reconciling monthly budget reports and informing PIs of issues

- Assisting with compliance with required reports

- Submitting Payroll Distribution Forms, Journal Voucher, and confirming Faculty eligibility with Administrative Coordinator for course buyout requests to adjust grant salaries as appropriate and in compliance with grant and university policies

- Verifying monthly salary verification reports

- Keeping a post-award log of Banner Financial Reports for all department grants to ensure compliant, reasonable and allocable spending

- Meeting with PIs as appropriate to discuss any financial discrepancies or adjustments to budgets

Qualifications:

Bachelor’s degree in a related field is required, Master’s degree in a relevant field is desired. Experience administering research projects preferred, most importantly, the financial and accounting of federal, state or local grant funded research projects. 1-3 years of experience working within an organization on research administration is preferable. Must be able to multi-task, work both independently and part of an interdisciplinary team, assume initiative with program related activities and handle confidential information. Must have experience working with MS-Office (Word, Excel and Powerpoint) and various e-mail programs. Endnote and Adobe Acrobat preferred. Must be highly organized and detail oriented and willing to learn new approaches. Must have ability to learn about federal/university grant operations, policies and accounting procedures. Must be committed to providing professional, prompt, and courteous service to Principal Investigators and Departmental Administrators.

Able to operate in autonomous fashion and manage multiple projects simultaneously. Experience with budget review and monitoring. Strong analytical and problem-solving skills

Strong demonstrable interpersonal and communication skills, both written and verbal required. Must have ability to relate well with all levels of the community and people of diverse ethnic and international backgrounds.

Additional Information:

Bouvé College is one of seven colleges at Northeastern University, housed in the Behrakis Health Sciences Center and is located in close proximity to Boston’s Longwood Medical area teaching hospitals medical schools. The Department of Health Sciences consists of interdisciplinary programs in Health Sciences, Exercise Science, an MPH in Urban Health, a new PhD program in Population Health, and a PhD program in Personal Health Informatics in conjunction with the College of Computer and Information Science. Faculty in the department have expertise in the areas of public health, environmental health, social epidemiology, nutrition, exercise science, medical sociology, personal health informatics, neurodevelopmental disorders, mental health, population health, health disparities, and policy and law. In line with Northeastern’s commitment to interdisciplinary research and urban engagement, we teach and work closely with other schools, centers, and departments in the University, including the Center for Population Health and Health Disparities, the Institute on Urban Health Research, the Center for Community Health Education Research and Service, and the Center for Health Policy and Healthcare Research.

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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