Posting Details

Position Information

Posting Number S140621 Position Title Dual Credit Information Clerk Department Academic Excellence & Support Division Academic Affairs Classification Clerical FLSA Classification Non-Exempt Union/Non Union Non Union Full Time / Part Time? Part Time Hours per week Up to 28 Temporary? No Posting Detail Information

Posting Date 02/19/2019 Closing Date 03/03/2019 Open Until Filled No Special Instructions to Applicants

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:

• Post-offer, satisfactory results of pre-employment background check
• Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College
• Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Advertising Summary

Would you like to work for one of the first choices of employment?

Do you want to be part of a strategic organization?

One that prides itself on educating our future workforce.

Tucked in the middle of a wildlife preserve, bridging the banks of a lake and surrounded by its own Arboretum, Joliet Junior College is an educational community that embraces diversity and promotes personal growth. Each year, more than 35,000 students find the diverse, comprehensive high quality educational experience they are looking for at JJC. We hope that you will take a few minutes to explore the job opportunities we have available and consider becoming a part of this experience.

The recruitment of qualified and diverse faculty and staff is the cornerstone of JJC’s commitment to an innovative, collaborative and inclusive educational community. At JJC, we respect the wealth of knowledge and experience each of our employees brings to the workplace. The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)

•Medical
•Dental
•Vision

Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings

Joliet Junior College Tuition Assistance (employee & family)

Long Term Disability

Life Insurance & a comprehensive leave plan including:

•Federal holidays
•Vacation
•Personal
•Sick

Link to Human Resources website

http://www.jjc.edu/about-jjc/college-leadership/administration/human-resources

Job Description

POSITION:DUAL CREDIT INFORMATION CLERK CPEXCA-CLRK02
STATUS:Part time
DEPARTMENT:Academic Excellence & Support.
DIVISION:Academic Affairs
CLASSIFICATION:Non-exempt
UNION:Non-union
REPORTS TO:Manager, Dual Credit & P-20 Partnerships
PLACEMENT: Clerical Grade 5
MINIMUM PAY RATE:$14.91 per hour

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY
Entry-level position consists of primarily morning and afternoon hours; hours may vary and may include occasional evenings, approximately 28 hours per week. Must have access to transportation and be willing to work at other campuses and district high schools when necessary. Excellent customer service, communication, organization and problem-solving skills are important. Initiative, attention to detail and accurate data entry skills are also key to the success of the individual in this position.
ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES
1.Assist Dual Credit Specialists and other staff with data entry and registration of high school students for dual credit courses, verifying accuracy of course rosters.
2.Accompany Dual Credit staff during high school outreach in-service visits and assist with resolving registration issues.
3.Communicate to instructors status of course rosters, midterm and final grade reminders and last day to drop dates.
4.Prepare mailings and assist in updating and maintaining databases.
5.Assist in the development and distribution of informational materials and class scheduling; maintain records and prepare reports; coordinate activities with appropriate college staff.
6.Participate in continued development and maintenance of Dual Credit website by identifying key information to be included on website, ensuring that high school and course offerings information is current and that Dual Credit policies and procedures are clearly communicated.
6.Communicate dual credit policies, procedures and course schedule information to high school instructors, facilitators and students.
7.Participate in staff meetings, in-services, and trainings as may be required.
8.Perform other duties as assigned.

MINIMUM QUALIFICATIONS
1.High School Diploma or equivalent.
2.One (1) year of clerical/data entry experience.
3.Excellent customer service and phone skills.
4.Working knowledge of Access, Word, Excel and PowerPoint.
5.Knowledge of modern office practices and procedures.
6.Attentiveness to detail, organizational skills and initiative, along with the ability to handle sensitive information with professionalism, discretion and impartiality.
7.Ability to handle multiple tasks and responsibilities simultaneously. Must become knowledgeable of college programs and services.
8.Good verbal and written skills, and ability and willingness to work cooperatively with a diverse population.
9.Access to transportation and a willingness to work at other campuses when necessary.

PREFERRED QUALIFICATIONS
1.Associates Degree.

PHYSICAL DEMANDS
1.Normal office physical demands.
2.Ability to travel between campus locations and to and from community events.

WORKING CONDITIONS
1.Duties are performed indoors in the usual office environment.

Application Procedures: “Apply to this Job at employment.jjc.edu”

Application Deadline: March 3, 2019

All offers of employment are contingent upon the following:
• Satisfactory results of a background check
• Post-offer, pre-employment Drug Screening for employees that are new to the College
• Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

ANNUAL CLERY SAFETY REPORT (ASR) NOTICE FIRE SAFETY REPORT (FSA) and MISSING PERSON POLICY (MPP) FOR STUDENTS RESIDING IN “ON CAMPUS” STUDENT HOUSING
Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in “on campus” student housing is available at the JJC Police Department website :
http://jjc.edu/about/operational/campus-police/Pages/crime-statistics.aspx

If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.
This information is required by law and is made available by the Joliet Junior College Police Department.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a High School Diploma or equivalent?
   • Yes
   • No
2. * Do you have at least one (1) year of working experience in clerical/data entry?
   • Yes
   • No
3. * In no more than four sentences, please tell us about any experience you have in which you've displayed excellent customer service and phone skills?Do not copy and paste directly from your resume please.

   (Open Ended Question)

4. * Are you familiar with Microsoft Access, Word, Excel and Powerpoint to the point where you can complete general office tasks utilizing these programs?
   • Yes
   • No
5. * Do you have knowledge of and are you familiar with modern office practices and procedures?
   • Yes
   • No
6. * In your current or previous positions, please tell us how you've displayed attention to detail, maintained organization, took initiative and handled sensitive information in a professional manner?Please refine your answer to no more than four sentences.

   (Open Ended Question)

7. * Are you able and willing to handle multiple tasks and responsibilities simultaneously?
   • Yes
   • No
8. * Do you have access to transportation and are you willing to work at other campuses when necessary?
   • Yes
   • No
9. * Do you have an associate's degree or higher?
   • Yes
   • No

Applicant Documents Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Unofficial Transcripts
2. Other Document