Instructional Programs Assistant

Coast Community College DistrictInstructional Programs Assistant

Under general supervision, the Instructional Programs Assistant performs a variety of tasks and functions associated with instructional programs including clerical and fiscal related tasks of moderate to complex levels. The position requires the incumbent to possess the ability to function and exercise independent judgment with minimal supervision and to perform other related duties as assigned.

EXAMPLES OF DUTIES:

a. At the direction of the administrator in charge, assist instructors in preparing, structuring, and organizing instructional course materials in support of learning lab or classroom.
b. Coordinate various clerical and instructional support functions relating to a specified instructional program.
c. As directed, train and schedule student and hourly employees as needed to support the assigned instructional program in learning laboratories and/or classrooms.
d. Provide tutorial, audio-visual services, and computerized instruction assistance to students as necessary.
e. Record keeping of student attendance and instructional material usage in learning laboratories and/or classrooms.
f. Coordinate necessary printing orders in support of a specified instructional programs? learning lab or classroom.
g. Publicly promote and answer inquiries regarding instructional program/course offerings for instructional program assignment.
h. As directed, compile, organize and prepare a variety of reports from various sources related to the instructional program assignment.
i. Independently or with assistance, handle and prepare special instructional program projects when assigned.
j. Interact, support, and back up other clerical staff, as assigned, in the division office of the instructional program assignment.
k. Assist in ordering specialized text or other materials related to the requirements of the learning lab or classroom.
l. Maintain a systematic, orderly, and clean learning lab or classroom as assigned.

Minimum Qualifications:
Faculty/Educational Administrators complete the Equivalency Application only if you do not meet the minimum qualifications for the position you are applying to, and you wish to be considered.

Knowledge of:
1. Modern office practices and procedures.
2. Written and verbal communication skills to effectively communicate with students, faculty, and other staff.
3. Audio-visual learning aides, computerized instruction, and other forms of supplemental materials in support of an instructional program.
4. Record keeping and report writing.
5. Principles of organization and time management.
6. Instructional program structure, organization, development, implementation, and supplemental forms of instructional support.

Ability to:
7. Operate a variety of equipment including audio-visual, standard office, computers, fax, copy machine etc.
8. Coordinate the learning lab or classroom assignment activities as directed by the instructional program administrator or faculty.
9. Perform independently in a learning lab or classroom assignment providing supplemental instructional services to students as directed.
10. Meet necessary time lines and handle learning lab or classroom problems as necessary.
11. Work with students of varying educational ability.
12. Communicate effectively both orally and in writing.
13. Establish and maintain effective and cooperative relationships with those contacted during the course of work.

Education and Experience:
14. College level coursework as appropriate to the position.
15. Two years of experience in support of a specified educational program in the same or similar capacity.
16. Or any combination of education and experience, which would demonstrate possession of the required or equivalent qualifications.

Conditions of Employment
This is a regular, full-time, 40 hours per week, 12 month per year, position. The normal hours of work will be arranged between 8:00 a.m. and 5:00 p.m., Monday through Friday. The effective date of employment will be arranged with the supervisor.

Open Date
02-07-2012

Job Close Date
03-07-2012

Campus
Orange Coast College

Department
OCC\IS\Counsel\Disabled

Shift
Regular

Job Category
Support Staff

Work Calendar
12 Mo Classified

Required Supplemental Questions
When you apply for this position, you will be required to answer these questions.

In addition to answering the following questions, you will be required to attach and/or copy and paste a cover letter and resume to your application. Please have required documents ready before applying. (Required)

(Character limit per supplemental question is 1,200.)

1. Please describe your most recent position and job duties, specifically those that apply to this position.

2. Describe your computer knowledge and ability to use computer applications and modern office equipment as it relates to this position. Please include the specific software applications for which you have experience and the type of office functions you have performed.

3. Describe your experience with recordkeeping, developing standard filing systems and the techniques you have used in order to maintain an organized and accurate system.

4. What experience do you have in a customer service setting working cooperatively with a diverse group of individuals (students, staff and faculty)?

5. Please describe your experience working under deadlines and changes in workloads, assignments and priorities.

Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate the job you are applying to and your name.

For additional help, please call Applicant Processing at (714) 438-4715, 8:00 a.m. to 5:00 p.m., Monday through Friday.

Salary Range
Salary Range E-45 (12 months @ 100%)
$42,464.00 (Step 1) to $51,770.00 (Step 5)
Based on the 2011/2012 12-month Salary Schedule

Pay Philosophy
Starting salaries for support staff positions begin at Step-1 of the salary range. Employees hired prior to April 1 of each year will move to the next step on the upcoming July 1. Employees hired on or after April 1 of each year will move to the next step the following July 1. All movement on the salary schedule will occur July 1 of each year for all classified employees.

Physical Demands
- The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- A detailed list of physical demands and work environment is on file and will be provided upon request.

Work Schedule
Normal hours of work will be arranged between 8:00 a.m. and 5:00 p.m., Monday through Friday

Benefits:
The District provides a comprehensive benefit program effective the first calendar day of the month following the first day of regular employment. Dental and vision care plans for employees and dependents, and life insurance and income protection plans for employees are fully paid by the District. A variety of medical plans covering employees and their dependents are available, with the District paying the major portion of the cost. Other liberal benefits include, on an annual basis: vacation, 12 days the first year; sick leave, 12 days; holidays, averaging 12 days. Employees participate in both the Public Employees Retirement System and Social Security.

Receives Benefits:
Yes

Application Requirements
To be considered for employment you must submit a complete application packet. A complete application packet includes:
- Classified/Management Employment Application.
- Cover Letter highlighting your qualifications for the desired position.
- Current Resume.
- Answers to supplemental questions.

Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community (reference Board Policy 050-1-1). Please note: Possession of the minimum qualifications does not ensure an interview.

Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate the job you are applying to and your name.

For additional help, please call Applicant Processing at (714) 438-4715, 8:00 a.m. to 5:00 p.m., Monday through Friday.

To apply, please visit: http://www.cccdjobs.com/applicants/Central?quickFind=51442

Coast Community College District is an Equal Opportunity Employer

Vacancy ID
O-020-12





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